Oct 30, 2021
With many people returning to face-to-face facilitation after months sat staring at a Zoom screen, we thought we’d share some of our top tips. Thanks to Gary, Helene, Suzanne, Camilla, Cat, Lee and Hilary from the IAF England and Wales Leadership Team for these great tips and to Suzanne for pulling it all together.
Equipment and stationary
Give everyone an unopened, still wrapped pack of their own post-its. Use wipes to clean sharpies or give out new sharpies/markers.
Covid safe venues and events
Check whether the venue has its own Covid safe plan.Use every other seat.If at all possible open windows and leave doors open.Ask the venue/client to send you a photo or video of the room ahead of the event, check you are happy with the amount of space and ventilation (and wall space for sticky walls!).
Communication with participants
Hybrid meetings and people joining remotely
Hybrid meetings take careful and detailed planning - that’s a topic for another blog!
But if you do have people joining an in person meeting remotely check your tech set up - you will need a decent web cam and microphone. iPads make good portable screens for participants joining by Zoom, especially to allow them to see up-close activities like LEGO.
Think about what you are willing to provide for people joining remotely - are they just able to ‘listen in’, are you expecting them to be able to join in with all the discussions? If you want the meeting to be inclusive of everyone, and some people can only join remotely, consider holding the whole event online instead.
What are we missing in this post? Anything that YOU've learned recently?